{"id":10219,"date":"2020-09-15T08:00:00","date_gmt":"2020-09-15T12:00:00","guid":{"rendered":"https:\/\/www.roshreview.com\/?p=10219"},"modified":"2022-05-03T08:09:18","modified_gmt":"2022-05-03T08:09:18","slug":"less-is-more-how-to-keep-your-writing-clear-and-concise","status":"publish","type":"post","link":"https:\/\/www.roshreview.com\/blog\/less-is-more-how-to-keep-your-writing-clear-and-concise\/","title":{"rendered":"Less Is More: How to Keep Your Writing Clear and Concise"},"content":{"rendered":"\n<h6 class=\"wp-block-heading\">Whether we actively think about it or not, an important part of writing is making sure readers understand what we&#8217;re saying. So this month\u2019s lesson is a little different than usual. Rather than focusing on a specific punctuation mark, grammar topic, or set of easily swapped words, this lesson tackles ways you can simplify your writing and make it clearer for readers. Think of the topic as \u201cless is more.\u201d<\/h6>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Let&#8217;s start with a straightforward tip: avoid repetition. The quickest way to make me check out is by reading the same words or sentence structure over and over. Repeating words, phrases, or sentence structure has its place\u2014particularly in creative writing and fiction\u2014but we prefer to avoid this when we\u2019re communicating facts or scientific concepts.<\/p>\n\n\n\n<p class=\"has-very-light-gray-background-color has-background wp-block-paragraph\"><strong>She just took the shelf exam. She is tired. She would like a snack. She would also like a nap.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I want to nap just from reading that. Talk about short, stilted sentences that keep repeating \u201cshe\u201d! Here\u2019s one way to fix it:<\/p>\n\n\n\n<p class=\"has-very-light-gray-background-color has-background wp-block-paragraph\"><strong>The exhausted med student just took the shelf exam. She\u2019d like a snack\u2014and maybe a nap.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I combined some of the short snippets, did a little rewording, and varied the punctuation. It\u2019s still straightforward and communicating the same information, but it\u2019s no longer repetitive.<\/p>\n\n\n<p class=\"has-background has-very-light-gray-background-color\"><strong>It can occur after any <span style=\"color: #339966;\">fracture<\/span>, however, the most common <span style=\"color: #339966;\">fracture<\/span> is a tibial <span style=\"color: #339966;\">fracture<\/span> due to the large amount of swelling in a tight compartment that occurs with these <span style=\"color: #339966;\">fractures<\/span>.<\/strong><\/p>\n\n\n<p class=\"wp-block-paragraph\">Wow&#8230;there\u2019s a lot of fracturing going on here. Let\u2019s mend it! (Think of editors as <em>word doctors<\/em>\u2014we can fix your writing but not your leg.) Here\u2019s one way to make the sentence less repetitive and more concise:<\/p>\n\n\n<p class=\"has-background has-very-light-gray-background-color\"><strong>It can occur after any <span style=\"color: #339966;\">fracture<\/span>, but the most common is a tibial <span style=\"color: #339966;\">fracture<\/span> due to the large amount of swelling that occurs in a tight compartment.<\/strong><\/p>\n\n\n<p class=\"wp-block-paragraph\">Can you spot the redundancy in this one?<\/p>\n\n\n\n<p class=\"has-very-light-gray-background-color has-background wp-block-paragraph\"><strong>In addition to maintaining current vaccinations, patients with HIV infection also should receive an office visit with laboratory examination of complete metabolic panel and complete blood count every 3\u20136 months.&nbsp;<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We start with \u201cin addition\u201d and then have \u201calso.\u201d They mean the same thing, and both aren\u2019t necessary for the sentence. Let\u2019s cut one.<\/p>\n\n\n\n<p class=\"has-very-light-gray-background-color has-background wp-block-paragraph\"><strong>In addition to maintaining current vaccinations, patients with HIV infection should receive an office visit with laboratory examination of complete metabolic panel and complete blood count every 3\u20136 months.<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Now I&#8217;ll give you a peek behind the Rosh Review curtain to see some tips we give our question writers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Up first: how to keep answer explanations concise and avoid repetition (I\u2019ve highlighted the sentences to pay particular attention to):<\/p>\n\n\n<p class=\"has-background has-very-light-gray-background-color\"><span style=\"color: #ff9900;\">In patients with hypertrophic cardiomyopathy<\/span>, a beta-blocker such as <strong>metoprolol (B)<\/strong> can be used to treat symptomatic premature beats or symptomatic nonsustained ventricular tachycardia. <span style=\"color: #339966;\">However, it does not decrease the risk of sudden cardiac death. <\/span><span style=\"color: #ff9900;\">In patients with hypertrophic cardiomyopathy<\/span>, <strong>radiofrequency catheter ablation (C)<\/strong> is mainly used in the treatment of recurrent ventricular tachycardia in patients with a left ventricular apical aneurysm. <span style=\"color: #ff9900;\">In patients with hypertrophic cardiomyopathy<\/span>, <strong>sotalol (D)<\/strong> can be used for symptom control in patients with nonsustained ventricular tachycardia that is refractory to a beta-blocker. <span style=\"color: #339966;\">However, sotalol does not lessen the risk of sudden cardiac death<\/span>.<\/p>\n\n\n<p class=\"wp-block-paragraph\">We can assume the reader knows we&#8217;re talking about patients with hypertrophic cardiomyopathy and doesn&#8217;t need it repeated three times. But how else can we combine the highlighted sentences to make this explanation straightforward and not repetitive?<\/p>\n\n\n<p class=\"has-background has-very-light-gray-background-color\"><span style=\"font-weight: 400; color: #ff9900;\">In patients with hypertrophic cardiomyopathy<\/span><span style=\"font-weight: 400;\">, a beta-blocker such as <strong>metoprolol (B)<\/strong> can be used to treat symptomatic premature beats or symptomatic nonsustained ventricular tachycardia, and <strong>sotalol (D)<\/strong> can be used for symptom control in patients with nonsustained ventricular tachycardia that is refractory to a beta-blocker. <span style=\"color: #339966;\">However, these medications do not decrease the risk of sudden cardiac death<\/span>. <strong>Radiofrequency catheter ablation (C)<\/strong> is mainly used in the treatment of recurrent ventricular tachycardia in patients with a left ventricular apical aneurysm.<\/span><\/p>\n\n\n<p class=\"wp-block-paragraph\">Nice and tidy!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And for our last Rosh-specific example: how to minimize formatting to highlight specific information (in our case, bold text).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In our answer explanations, we use bold font to highlight high-yield tips and important information. Here&#8217;s what part of an answer explanation may look like:<\/p>\n\n\n\n<p class=\"has-very-light-gray-background-color has-background wp-block-paragraph\"><em>Mycoplasma pneumoniae<\/em>&nbsp;is a difficult-to-culture&nbsp;<strong>double-stranded DNA bacterium<\/strong>&nbsp;that is commonly responsible for community-acquired atypical pneumonia, particularly among children and young adults. Symptoms of atypical pneumonia may include fever, headache, malaise, and sore throat, with lower respiratory symptoms such as cough and hoarseness developing after a number of days.&nbsp;<strong>Cough may linger for up to 4 weeks<\/strong>, and some patients may also have associated wheezing. Examination findings are variable and may be normal or may include wheezing or rales. Likewise, results of chest X-rays in affected patients are also varied and may be nonspecific. Inflammatory markers such as erythrocyte sedimentation rate and C-reactive protein may be elevated, but white blood cell and differential counts are typically within normal range. Gradual onset of pneumonia with prominent cough is clinically suggestive of infection with&nbsp;<em>Mycoplasma pneumoniae<\/em>. Definitive diagnosis is difficult, but&nbsp;<strong>PCR for&nbsp;<em>Mycoplasma<\/em>&nbsp;DNA<\/strong>&nbsp;is recommended, together with acute and convalescent IgG antibody titers drawn 2 to 4 weeks apart.&nbsp;<strong>Macrolides<\/strong>&nbsp;are recommended for treatment. Although they may not eradicate the bacteria, therapy has been shown to reduce the duration of illness.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this paragraph, we easily pick up 4 things thanks to the bold font:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><em>Mycoplasma pneumoniae <\/em>is a double-stranded DNA bacterium<\/li><li>Cough from atypical pneumonia may linger for up to 4 weeks<\/li><li>PCR for <em>Mycoplasma <\/em>DNA is recommended for diagnosis<\/li><li>Macrolides are the recommended treatment<\/li><\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">This makes things clear for the reader. If they&#8217;re skimming through the paragraph and taking notes, these 4 points are probably important for them to remember.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But what happens when we use bold a little too liberally? This is a portion of a different answer explanation:<\/p>\n\n\n\n<p class=\"has-very-light-gray-background-color has-background wp-block-paragraph\">Patients primarily complain of&nbsp;<strong>heartburn<\/strong>&nbsp;and&nbsp;<strong>regurgitation<\/strong>&nbsp;<strong>30<\/strong>\u2013<strong>60 minutes after eating<\/strong>&nbsp;and upon reclining. <strong>Dyspepsia<\/strong>, <strong>dysphagia<\/strong>, <strong>belching<\/strong>,&nbsp;<strong>chest pain<\/strong>,&nbsp;<strong>hoarseness<\/strong>, and a&nbsp;<strong>chronic<\/strong>,<strong>&nbsp;dry<\/strong>,&nbsp;<strong>nighttime cough<\/strong>&nbsp;may also result from gastroesophageal reflux disease.<strong>&nbsp;Upper endoscopy<\/strong>&nbsp;is the&nbsp;<strong>first-line diagnostic test&nbsp;<\/strong>used to document the extent of tissue damage secondary to reflux and to rule out complications of disease, such as&nbsp;<strong>esophageal strictures<\/strong>,&nbsp;<strong>Barrett esophagus<\/strong>, and&nbsp;<strong>esophageal adenocarcinoma<\/strong>. While patients with<strong>&nbsp;typical symptoms do not require diagnostic studies<\/strong>, those with symptoms&nbsp;<strong>refractory to empiric acid inhibitory therapy&nbsp;<\/strong>or those with \u201c<strong>alarm symptoms<\/strong>\u201d (i.e., troublesome dysphagia, odynophagia, unintentional weight loss, or iron deficiency anemia)<strong>&nbsp;require testing<\/strong>.&nbsp;<strong>Esophageal pH with or without impedance testing&nbsp;<\/strong>may be utilized to quantify esophageal acidic or nonacidic reflux. Patients should be started on&nbsp;<strong>empiric acid suppression therapy<\/strong>&nbsp;using a&nbsp;<strong>twice-daily H2-receptor antagonist (ranitidine)<\/strong>&nbsp;or a&nbsp;<strong>once-daily proton pump inhibitor (omeprazole) for four to eight weeks<\/strong>.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the reader skims through, they can&#8217;t easily pull out the key takeaways (bold) because there\u2019s so much of it. They have to comb through the whole paragraph to figure out the main points. This is a great example of where <em>less<\/em> bolding would be more useful for Rosh Review learners.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">While you may not use bold in your writing, this tip is applicable to other formatting choices: excessive italics, overusing em dashes (I&#8217;m guilty of that one), Capitalizing Words That Don&#8217;t Need It For Emphasis&#8230;the list is endless.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">When you write, remember less is more. Whether we\u2019re faced with overwhelming formatting, redundant words, or repetitive sentence structure, our goal is to keep the information easily digestible. We want the reader to come back to us rather than vow never to read our repetitive material again.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether we actively think about it or not, an important part of writing is making sure readers understand what we&#8217;re saying. So this month\u2019s lesson is a little different than usual. Rather than focusing on a specific punctuation mark, grammar topic, or set of easily swapped words, this lesson tackles ways you can simplify your <a href=\"https:\/\/www.roshreview.com\/blog\/less-is-more-how-to-keep-your-writing-clear-and-concise\/\">read more&#8230;<\/a><\/p>\n","protected":false},"author":40,"featured_media":11203,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1996,1998],"tags":[2735],"coauthors":[3822],"class_list":["post-10219","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blogtype","category-lauras-lessons","tag-grammar"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.7 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Less Is More: How to Keep Your Writing Clear and Concise - RoshReview.com<\/title>\n<meta name=\"description\" content=\"Less Is More How To Keep Your Writing Clear And Concise Learn in a minute what you should&#039;ve learned in third grade.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.roshreview.com\/blog\/less-is-more-how-to-keep-your-writing-clear-and-concise\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Less Is More: How to Keep Your Writing Clear and Concise\" \/>\n<meta property=\"og:description\" content=\"Less Is More How To Keep Your Writing Clear And Concise Learn in a minute what you should&#039;ve learned in third grade.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.roshreview.com\/blog\/less-is-more-how-to-keep-your-writing-clear-and-concise\/\" \/>\n<meta property=\"og:site_name\" content=\"RoshReview.com\" \/>\n<meta property=\"article:published_time\" content=\"2020-09-15T12:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-05-03T08:09:18+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.roshreview.com\/blog\/wp-content\/uploads\/sites\/2\/2021\/04\/LaurasLessons_2021_1200x630.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"630\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Laura Wilkinson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:image\" content=\"https:\/\/www.roshreview.com\/wp-content\/uploads\/sites\/2\/2021\/04\/LaurasLessons_2021_1012x506.png\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Laura Wilkinson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.roshreview.com\/blog\/less-is-more-how-to-keep-your-writing-clear-and-concise\/\",\"url\":\"https:\/\/www.roshreview.com\/blog\/less-is-more-how-to-keep-your-writing-clear-and-concise\/\",\"name\":\"Less Is More: How to Keep Your Writing Clear and Concise - 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